This statement is made as part of Hexa Service’s commitment to eliminating the exploitation of people under the Modern Slavery Act 2015 (the Act). It summarises how Hexa Services operates, the policies and processes in place to minimise the possibility of any problems, any risks we have identified and how we monitor them, and how we train our staff.
This statement is published in accordance with section 54 of the Act, and relates to the financial year 07.2016 to 06/2017 [see Note 1] It was approved by the board of directors on the 18th of April 2018.
Graeme Wolf - Director
1 Our Business
Hexa Services (UK) Ltd is a [limited company operating in the recruitment sector. We provide introduction services and supply temporary workers in the construction & engineering sectors.
[Hexa Services (UK) Ltdis an independent business.
Who we work with
All of the hirers that we work with, and all of the work-seekers we provide, are known to and identified by our staff. All of the temporary workers we supply are identified by our staff. Some of these work-seekers operate through their own limited companies. Some of our work-seekers are supplied via other businesses, who facilitate providing them to the eventual hiring company.
1.1 Other relationships
As part of our business, we also work with the following organisations:
- the Recruitment and Employment Confederation (www.rec.uk.com) and the Institute of Recruitment Professionals (www.rec-irp.uk.com)
2 Our Policies
Hexa Services (UK) Ltd has a modern slavery policy available at www.hexaservices.co.uk
In addition, Hexa Services (UK) Ltd has the following policies which incorporate ethical standards for our staff and our suppliers.
- Complaints Policy & Procedure
- Environmental Statement
- Anti-Bribery Statement
- GDPR Statement
- Whistleblowing Policy
- Health & Safety Policy
- Customer Service Policy
2.1 Policy development and review
Hexa Service’s policies are established by our directors based on advice from HR professionals, industry best practice and legal advice. We review our policies on a regular basis or as needed to adapt to changes.
3 Our Processes for Managing Risk
In order to assess the risk of modern slavery, we use the following processes with our suppliers:
- We conduct audits before entering into a commercial relationship with any business where there is the potential for risk. These audited businesses form the basis of our preferred supplier list.
- We review the potential for risk at regular intervals, including the possibility of re-auditing a supplier or conducting spot checks.
After due consideration, we have not identified any significant risks of modern slavery, forced labour, or human trafficking in our supply chain. However, we continue to be alert to the potential for problems.
Additionally, we have taken the following steps to minimise the possibility of any problems:
- We reserve the right to conduct spot-checks of the businesses who supply us, in order to investigate any complaints.
- We require the businesses we work with to address modern slavery concerns in their policies.
- We collaborate with our suppliers in order to improve standards and transparency across our supply chain.
- Only senior members of staff who have undergone appropriate training for assessing modern slavery risks in the supply chain are authorised to sign contracts and establish commercial relationships in any area where we have identified the potential for risk.
- We ensure that all of our suppliers are members of appropriate industry bodies and working groups.
Our staff are encouraged to bring any concerns they have to the attention of management.
4 Our Performance
As part of monitoring the performance of Hexa Services (UK) Ltd we track the following general key performance indicators
- We regularly monitor all of our suppliers and clients and staff are trained on any signs that flag up potential suspiscion of wrongdoing
Based on the potential risks we have identified, we have also established the following key performance indicators, which are regularly assessed by our board of directors
- the percentage of workers and/or candidates supplied from audited businesses / our preferred supplier list
- the effectiveness of enforcement against suppliers who breach policies
- the amount of time spent on audits, re-audits, spot checks, and related due diligence
- the level of modern slavery training and awareness amongst our staff
We benchmark our indicators against industry best-practice in order to ensure that we do not put undue pressure on our suppliers that might increase the potential for risk.
5 Our Training
All of our staff receive training and support that is appropriate to their role. In particular:
- Our [leadership team receive detailed training in identifying and resolving concerns around modern slavery and human trafficking.
- Our recruiters, undertake training courses that include guidance around modern slavery and human trafficking, as well as other wider human rights issues.
- All of our staff receive awareness-raising information around issues involving modern slavery and human trafficking, so that they can bring any concerns they have to the attention of management.
As part of this, our staff are encouraged to discuss any concerns that they have.
Training is refreshed regularly.